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Purchasing

From reorder to goods received, no paperwork chase.

Maple Purchasing suggests what to reorder, sends purchase orders to suppliers, and checks deliveries against what you ordered, so stock and supplier balances are right the day goods arrive.

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  • Reorder suggestions
  • POs by email
  • Receive against the PO

What changes

Buying that keeps stock and suppliers straight

Orders, deliveries and supplier balances live in one place, so nobody pays for goods that never arrived.

A delivery truck at a warehouse with roller doors, boxes being received, a floating purchase order marked received and a buyer checking on a phone

  • Reordering when someone notices the shelf is empty

    Suggestions for what to reorder, before it runs out

  • Orders sent by phone with no record

    Purchase orders emailed and tracked from draft to closed

  • Paying invoices for short deliveries

    Goods received checked against the order, line by line

How it works

How a purchase flows

  1. 1

    See what needs reordering

    MapleCore suggests what to buy based on reorder levels at each location, so you order before shelves run empty.

    • Suggestions per branch and store
    • Preferred supplier for each item
    • Turn suggestions into an order in one step
  2. 2

    Raise and send purchase orders

    Build the order with the supplier's last price shown on every line, then print it or email it straight from MapleCore.

    • Draft, issued and closed states
    • Last price shown as you add lines
    • Email or print for the supplier
  3. 3

    Receive against the order

    When goods arrive, record the goods-received note against the order with the supplier's delivery note. Short deliveries are obvious, and stock goes straight to the right store.

    • Record the delivery note number
    • Short and over deliveries flagged
    • Close an order short, or reverse a receipt
  4. 4

    Move stock between branches

    Branches request stock from each other with a requisition. Once it's approved, MapleCore creates the transfer for you.

    • Requisitions with approval
    • Transfers created automatically
    • The receiving branch signs off

Everything in Purchasing

Everything between you and your suppliers

  • Reorder suggestions

    Know what to buy before it runs out.

  • Purchase orders

    Draft, issue, email, print and close.

  • Supplier last price

    Shown on every line as you build the order.

  • Goods received notes

    Received against the order, with the delivery note.

  • Short deliveries

    Flagged automatically; close orders short.

  • Reversals

    Undo a receipt properly, with a trail.

  • Requisitions

    Branches request stock from each other.

  • Automatic transfers

    Approved requisitions become transfers.

  • Supplier list

    Contacts, terms and history in one place.

  • Stock updated on receipt

    Goods land in the right store immediately.

  • Supplier balances

    What you owe, updated in Accounting.

  • Attachments

    Keep delivery notes and invoices with the order.

Connected by design

Purchasing works with the rest of MapleCore™

Same login, same customers, same books. Nothing to export, nothing to re-key.

The MapleCore™ platform

Built for how growing businesses really run

  • Payment integrations

    Take payments by phone, card or payment link, matched to the right customer automatically.

  • Every branch, one view

    Stock, users and books per location, with totals at head office.

  • Access you control

    Permissions down to each action, two-step sign-in and a full audit trail.

  • On the phone too

    Mobile apps for selling and managing on the move.

  • Open to your systems

    A signed REST API and ready-made integrations.

  • Hosted for you

    Runs in the cloud, backed up and monitored around the clock.

Questions

What buyers ask us

Something else on your mind? Ask us directly.

Can purchase orders be emailed to suppliers?

Yes. Issue the order and email it straight from MapleCore, or print it if the supplier prefers paper.

What happens with a short delivery?

Record what actually arrived. The shortfall stays open on the order, and you can wait for the balance or close the order short.

Does receiving goods update stock?

Yes. Received goods are added to the store you chose straight away, at the right cost.

Can branches order from each other?

Yes. A branch raises a requisition, a manager approves it, and MapleCore creates the transfer.

Can we see what a supplier charged last time?

Yes. The supplier's last price appears on each line as you add items to an order.

See Purchasing working on your own numbers

Tell us a little about your business. We’ll be in touch to understand what you need, then walk you through it with examples from your sector.

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